What to include in a professional email signature
Your full name, job title and company come first. Then add one or two ways to reach you (a direct phone number and your website are usually enough) and your company logo or a friendly headshot. Add social links only if you use them for work.
Leave out inspirational quotes, long legal text you don't need, and more than one image banner. A compact signature is easier to read and less likely to be clipped.
Professional email signature examples
The templates above show three common approaches: a portrait with contacts beside it for relationship-driven roles, a serif ledger for law, finance and executives, and a compact line for frequent replies. Each one can be restyled with your colors and fonts.
Frequently asked questions
Should I include a photo in my email signature?
A headshot helps in sales, real estate, recruiting and consulting, where people buy from people. For support or internal email, a logo or initials avatar is usually enough.
How long should an email signature be?
Aim for four to six short lines of text. Anything longer is often cut off on mobile and buried in reply threads.